Introduction

H.O.M.E.S. Purchase Order System is an optional component of the ‘H.O.M.E.S.’ homebuilders’ software system, designed to automate and organize requisitioning and purchasing from contractors. The system is fully integrated with the main H.O.M.E.S. system, and is useful for automatically or manually generating purchase orders, tracking their status, recording invoice payments, and ensuring no duplicate payments or over-payments are made.

The principle of the system is to maximize efficiency and eliminate errors and omissions in the administration of the purchasing of standard model components, upgrades & extras etc. The system may replace, or be used in lieu of, an accounting system’s purchase order module. It is not intended to replace an accounting system, but to assist an accounting system in determining what payments should be made.

(Click on image to enlarge)

Key Benefits

• Automatically generates and prints purchase orders for model components, upgrades and extras with flexible control over the ordering status of each lot/unit.

• Tracks the completion status of the work represented by each purchase order. (Fully compatible with site office module to manage work completions so accounts payable knows when work is completed, and to what extent even if the contractor forgets to submit the completion certificate generated on site.)

• Optionally also prints completion certificates with full or partial completion of work.

• Helps to ensure no premature payments, duplicate payments or over-payments are made.

• Maintains a complete history of all purchase orders by lot/unit, trade, contractor etc.

• Accepts manually entered purchase orders and charge-backs.

• Purchase orders may be cancelled (with cancellation notice,) and optionally replacement purchase orders may be automatically generated. (You can also un-cancel purchase orders.)

• Tracks invoices assigned/paid and maintains a complete history by purchase order, lot/unit and contractor.

• Powerful customizable reports available on-screen & printed include:

  • Purchase Orders by Lot/Unit

  • Purchase Orders by Contractor

  • Invoice Activity by Contractor

  • Contractor List, Trade List etc.

• Fully integrated with MS-Word® (templates for purchase orders can be easily customized.) Purchase orders may also be previewed on-screen.

• Uses a convenient multiple document interface so that several contractors, reports etc may be loaded and viewed side-by-side.

• Manages multiple projects simultaneously.

• Multi-user/network ready.

• Easy to use intuitive interface even for novice computer users.

• Built in pop-up context sensitive Help Manual for new users.

• Quickly pays for itself by reducing costs and raising efficiency.

• Priced affordably even for small builders!

(Click on image to view sample reports)

Pricing / Evaluation

System Requirements

• Microsoft Windows® Vista, XP, 2000, NT 4.0 or 98

• Microsoft Word® 2007, 2003, XP or 2000

• Pentium II class processor (or better)

• 64Mb RAM (or more)

• 30Mb hard disk space (varies depending upon installation)

• Colour monitor with minimum 800x600 resolution (1024x768 or higher preferred)

• CD-ROM, keyboard, mouse and printer

Conclusion

The H.O.M.E.S. Purchase Order System is the ideal addition to automate your purchasing and ensure no model components, upgrades or extras requested by your customers are ever missed or overlooked, and no premature or duplicate payments are ever made to contractors or suppliers.

More questions? Refer to the Frequently Asked Questions page for answers to questions commonly asked of our sales and technical support departments.

For more information call Falcon Software at (705) 652-1999, or e-mail to: Sales/General Information.

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